Data Protection & Privacy Statement
Park Road Baptist Church Peterborough
Background Your privacy is important to us at Park Road Baptist Church, Peterborough (PRBC). This statement sets out the type of information that you may provide to the church, and that we may then retain. Official information is as follows:
Information that we may collect from you We may collect and process the following information about you:
It is important to note that any personal information provided about children below the age of 16, for example health details that are relevant to children’s activities, will only be held with the specific consent of one of their parents / guardian.
Sharing of information outside of PRBC We will not sell your data to third parties. We may however occasionally share your information with others outside the church including:
How we will store information Electronic data will be held on the church computer, which includes standard security procedures, designed to prevent unauthorised access. Some information will be held on paper, and where we consider it to be of a particularly sensitive nature, this will be held in a locked filing cabinet. Due to the nature of the church’s activities and reliance on members and volunteers for the running of those activities, inevitably personal data may be held on personal computers through email communications and by leaders of organisations. We will regularly remind those who may hold such data to be mindful of the requirements of this policy and to respect the privacy of individuals. Whilst we are not able to enforce members of the church congregation following specific rules, we strongly recommend the following practical guidelines:
Whilst we do not believe this is relevant at the current time, we may use cloud-based software in the future where data is held outside of the UK. If this happens then only software that is well-known or used widely in the church community will be used where the expectation is that their procedures in respect of data privacy will be of a high quality.
Retention of records Some records are held to provide a historical record of the church. It is possible that some of these records, for example minutes of meetings and church magazines etc. may include personal information. We will seek to ensure that any personal information in any new such documents that are produced is very limited, for example just the name of the individual.
Otherwise, we will store your information for no longer than reasonably necessary, usually for the time that you are attending the church or are a member of the church. After this we will continue to hold your contact details in order to keep you informed about the ministry of the church, unless you request otherwise. We also retain some details that may be provided to family members in the event of a funeral.
Your Rights You have the right to ask to see any information we hold about you (including the pastoral support information) by submitting a ‘Subject Access Request’ to the Data Protection trustee. You also have the right to ask for information which you believe to be incorrect to be rectified. If you are concerned about the way your information is being handled please speak to our Data Protection Trustee. If you are still unhappy you have the right to complain to the Information Commissioners Office.
Approved by the Trustees: 13 April 2021
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